HRMate - Smart Resume Screening & Candidate Email Automation

Are you tired of spending countless hours manually sorting through CVs and replying to candidates one by one? Say goodbye to recruitment bottlenecks and ghosting frustrations with HRMate, an intelligent automation workflow built with n8n and powered by AI!

What It Does:

• Auto-fetch new applications from your Gmail every minute, so you never miss a candidate
• Extracts email body and PDF attachments (like resumes) automatically
• Uses AI-powered parsing (via LlamaIndex API) to read and understand resumes
• Compares each candidate profile with predefined job criteria to evaluate suitability
• Automatically sends personalized acceptance or rejection emails with thoughtful feedback powered by OpenAI — no more ghosting!
• Updates candidate status in your system or spreadsheet for easy tracking and follow-up
• Handles multiple job openings by routing applications based on email subject lines

Why Choose HRMate?

• Save countless hours by automating manual resume screening
• Improve candidate experience by sending timely and personalized responses
• Maintain an organized database of applicants without lifting a finger
• Easily customizable — update job criteria or email templates anytime
• Powered by cutting-edge AI for accurate resume parsing and fair candidate evaluation

Who Is This For?

• HR teams overwhelmed by high volumes of job applications
• Small businesses and startups without dedicated recruitment software
• Recruitment consultants looking to automate repetitive tasks
• Anyone wanting to modernize their hiring process with smart automation

What’s Included?

• Complete n8n workflow JSON file ready to import and run
• Detailed setup guide to connect your Gmail, AI API keys, and job criteria
• Sample email templates for acceptance and rejection
• Support tips to customize for multiple job vacancies

How It Works:

• New job applications arrive via Gmail
• Workflow extracts and parses attachments with AI
• Candidate profiles get matched against job requirements
• Automated decision made: send interview invite or rejection with feedback
• Candidate status updated in Google Sheets or your database

Boost Your Hiring Efficiency Now!

No more manual CV scanning or ghosting applicants. Let HRMate streamline your recruitment, save time, and keep candidates respected and informed.

Grab the workflow now and start automating today!